We are seeking an experienced and detail-oriented Associate Director, Finance and Operations to join our team. As the Associate Director, you will play a key role in implementing the strategic direction of the association through financial management and office operations.  

If you thrive in a collaborative environment, enjoy working with a small staff, and have a passion for financial management and organizational operations, we’d love to hear from you!

To apply, send an email to hr@caidc.org with the subject line "Associate Director, Finance and Operations" and include a cover letter and resume. Resumes will be reviewed as they are received, and interviews set up in a rolling timeline until the position is filled.

Summary of Responsibilities:

Financial Management:

• Budget Tracking: Monitor the annual organizational budget performance on a monthly basis.
• Forecasting: Anticipate budget shortfalls or exceeding performance and report as needed.
• Collaboration: Work closely with program staff to track expenses and revenues during and after the planning process.
• Strategic Planning: Contribute to the financial strategic plan through budget management and 5-year projections.

Registration and Sponsorship Revenue Management:

• Tracking: Monitor registration and sponsorship revenue against budget goals.
• Onsite Processes: Manage onsite registration and payment processes.
• Reconciliation: Ensure accurate reconciliation between the registration system and QuickBooks Desktop.
• Chapter Partner Program: Track annual credits, communicate with sponsoring companies, and monitor credit usage.

Accounts Receivable:

• Invoice Processing: Handle invoices from origination to final payment for registrations, sponsorships, advertising, and other revenue sources.
• Payment Plans: Create and manage payment plans as needed.
• Collections: Follow up on payments that are 30/60/90 days past due.

Accounts Payable:

• Vendor Payments: Manage monthly payments to contractors and service providers via check, credit card, and/or ACH.
• QuickBooks Entries: Enter payments into QuickBooks for monthly reporting.

Operations Management:

• Office Operations: Provide direction for the Chapter by organizing, directing, and evaluating day-to-day office operations.
• Supplies and Equipment: Supervise the purchase of supplies, materials, and equipment.
• Member Inquiries: Oversee the general chapter voicemail and email account, ensuring timely responses.

WMCCAI offers a hybrid work environment with three days in the office and employees eligible for two days with approval. There are sometimes more in-office time is required.

If you’re ready to make an impact and contribute to our organization’s success, apply today! 

To apply, send an email to hr@caidc.org with the subject line "Associate Director, Finance and Operations" and include a cover letter and resume. Resumes will be reviewed as they are received, and interviews set up in a rolling timeline until the position is filled.

Requirements:

• At least 5 years’ experience in non-profit trade or membership associations
• 3-5 years of bookkeeping experience in nonprofit association
• Experience managing staff and volunteers.
• Highly proficient in QuickBooks Desktop
• Proficient at Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent time management and interpersonal skills

 Skills and Abilities:

• Excellent interpersonal skills, time management skills, and communication skills.
• Comprehensive knowledge of accounting and processes for nonprofit associations
• Detail oriented person, with need for minimal supervision and leadership experience of staff.
• Strong organizational skills and ability to handle multiple overlapping duties with accuracy.
• Ability to work under pressure and meet deadlines.
• Skill in solving problems and making recommendations.
• Strong customer service skills, desire to assist members, and ability to work with volunteers.
• Ability and willingness to work evenings and weekends to staff program offerings.
• Physical ability to move moderately heavy materials.

Additional Salary Information: Salary range for this position is $75,000 - $80,000, commiserate with experience. Benefits package includes 100% coverage for medical and dental insurance premiums for employee, optional vision insurance paid for by employee, 401K with annual match, generous PTO program, and optional flexible spending account.