Welcome to the insider’s source for community association employment within the Washington metropolitan area.

 

Employers

If you are seeking local talent in the community association industry, you’ve come to the right place. List your job opening with WMCCAI and find your next superstar employee. Online postings are easy to set up.  Simply click on the link below to access the online form.  Please complete the form and submit your position.  Positions are listed for 30 day.   Upgrade your listing to reach even more candidates by having your listing placed in Quorum magazine, which reaches approximately 3,200 industry professionals.

Basic Listing ($50):

  • Job listing online for 30 days

Premium Listing ($100):

  • Highlighted Job listing online for 30 days
  • Job listed in Quorum magazine

 

Click here to POST YOUR JOB

For Candidates
If you are seeking employment or looking for a new career within the community association industry be sure to check the WMCCAI Job Bank frequently.
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Available Jobs

Onsite Community Manager (National Realty Partners, LLC)
RESPONSIBILITIES:
The Community Manager (CM) is the principal on-site administrator and is responsible for the daily operation of the community pursuant to the policies and procedures established by the Board of Directors or the Associations’ Governing Documents. The CM may not change policies, but may recommend changes in policy to the Board of Directors and the Portfolio Manager, who may enact changessubject to Board approval. The CM will communicate and consult on a regular basis with the Portfolio Manager.
All work and contractor-related instructions from the Board will be coordinated through the Portfolio Manager and the
CM. However, the Board President may request administrative support or information directly from the CM.
DUTIES:
Specific duties of the Community Manager shall include, but may not be limited too;
1. Supervise all subordinate on site staff. Hiring and employment termination decisions shall be made in conjunction
with the Portfolio Manager, the Association’s Board of Directors and Director of Human Resources.
2. Supervise all routine service requests. This includes ensuring proper receipt and handling of calls from residents, notifying and consulting with the Portfolio Manager regarding major concerns on a timely basis and ensuring prompt response to all maintenance requests, especially those called in by residents.
3. Provide draft budget to the Board.Work with Board of Directors and Portfolio Manager to create the associations’
operating Budget and aid in maintaining the property within budget.
4. Manage the association ’s contracts, maintenance expenses and operational expenses within the confines of the Board approved operating Budget. Any expenses not included within the approved Budget must have Board approval
prior to expenditures taking place, with the exception of emergency situations as outlined in the management contract.
5. Make recommendations in collaboration with the Portfolio Manager or Management Company to the Board and committees regarding major capital expenditures as required maintaining the desired community appearance and operation.
6. Prepare and implement all Association reports to include but not limited to the Annual Administrative Calendar, Action item list, timed agendas, Board packages, inspection reports, and contractor price comparison sheets
7. Provide the Board and NRP Corporate Staff with such administrative assistance as requested.
8. Inform staff and maintain records regarding payroll time sheets, and employment related benefits. Conduct annual employee evaluations.
9. Prepare RFP and SOW to solicit proposals; obtain appropriate approvals or permissions for services to be purchased, code invoices for payment (as outlined by accounting procedures) in a timely manner.
10. Insure all state documentation, to include Certificate of Annual Report and other DPOR requirements, are completed accurately and timely.
11. Annually update insurance, vendors and contractor documentation for the association and those performing work on behalf of the association.
12. Insure compliance for all federal, state, local laws and regulations for both the association and vendors performing wo
rk on behalf of the association, to include OSHA requirements.
13. Routinely (weekly) inspect all common area facilities and grounds. Maintain a log of inspections. Make emergency repairs and other recommendations to the Board and Portfolio Manager concerning aesthetic and safety concerns.
14. Interact with various Board approved committees regarding objectives, goals, concerns and established procedures (as outlined in the association’s governing documents and Committee Charters).
15. Lead in implementing association policies
16. As requested, assist the Board in all legal actions involving the association
17. Monitor and ensure the association’s insurance requirements are in force and meet established guidelines for mandatory coverage.
18. Prepare Agendas & Board Packages for all meetings. Attend all Board & Annual meetings and present CM report, attend special meetings when necessary.
19. Responsible for key & security system controls
.
20. Maintain current (updated monthly if necessary) master vendor and contract list.
21. Supervise the Architectural Covenant Process and ensure all due process policies are followed. Oversee all inspections, to include residential hearings and results of hearings.
22. Provides exceptional customer service to all Board members, Homeowners, Co-workers, and Contractors
23. Develop and oversee all communication to the residents, committee
members and board members to include but not limited to blast emails, social media content, website content, newsletters articles
24. On-Call 24 hours a day for emergencies.
25. Strictly adhere to all company policies (as outlined in the employee handbook), and all local, state and federal laws.
26. Perform other duties as assigned.
APPEARANCE AND PERSONALITY:
1. Must project a professional image to all persons in accordance to the requirements set forth in the NRP handbook.
2. A pleasant, polite and courteous manner should be maintained at all times.
EDUCATION & EXPERIENCE:
EXPERIENCE:
Knowledge of and minimum three (3) years working experience in:
1. Business administration
2. Business operations (general)
3. Mechanical and structural maintenance (knowledge of terms and an exposure to
fundamentals of mechanics and construction
in order to work with vendors, construction contractors, service contractors, etc.)
4. Fiscal, budgetary, and purchasing management
5. Direct supervisory experience
6. Oral and written presentation skills and report presentation
7. Able to fully utilize Microsoft Office products (to include Word, Excel)
EDUCATION:
1.High school diploma or equivalent, Bachelors preferred.
2. CMCA required, AMS & PCAM preferred.

 

Education: College Degree preferred, not required

Job Type: Full-time

Job Level: Management

Industry: Common Interest Community Management

Location: New Bristow Village Homeowners Association, Bristow, VA

Required Travel: This is an on-site general manager position. Minimal travel. Mileage will be reimbursed.

Posted: December 3, 2018

Salary range: $64,000 – $78,000

To apply:

Please forward resume to Crystal Partin, PCAM, CMCA, AMS via email at CPartin@NRPartnersLLC.com

General Manager (Fairfax County)

Fairfax County Condominium Association is seeking a highly skilled and experienced General Manager to oversee day to day operations. The community is comprised of 980 townhome and condominium units spreading over 56 acres of beautifully landscaped grounds near Old Town Alexandria.
Responsibilities will include but not be limited to:

• Supervise the operation and administration of the Association in accordance with the Association’s governing documents, policies and procedures.
• Acts as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
• Perform/Direct administrative and management duties as requested by the Board of Directors.
. • Ensure that community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc.
• Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
• Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.
• Monitor delinquency rates and collections process..
• Attend Board and Committee meetings and community events as necessary.
• Prepare and deliver Board packages according to established time frames.
• Ensure Board of Directors is aware of legal actions involving the Association.
• Maintain unit and contract files relating to the operations of the Association.
• Assist Board of Directors/ARB with architectural review process and/or routine inspections as necessary.

Education: PCAM preferred.

Job Type: Full-time

Job Level: Management

Industry: Management

Salary range: Negotiable based on level of experience.

Posted: December 6, 2018

To apply:

Email your current resume along with salary requirements to submitforgm@gmail.com

Events Manager (WMCCAI)

Washington Metropolitan Chapter Community Associations Institute (WMCCAI) is looking for an Events Manager to join the team.

The Event Manager is responsible for the execution of all chapter events from conception through execution, working alongside volunteer committees and chapter staff.

These events include:

  • Conference & Expo with over 200 exhibitors and 2,200 total attendees
  • Golf Tournament
  • Awards Gala
  • Happy hours and other networking events
  • Logistics for all education sessions

The Event Manager should have at least three to five years of event planning experience, confident in venue selection and logistics management, strong revenue creation and expense management skills, and be able to manage overlapping event planning timelines. Certified Meeting Professional (CMP) preferred.

This position requires excellent time management skills and creativity. To be successful, the Event Manager needs to have experience in event logistics for events ranging from 40 people to over 2,000 attendees, exhibit booth sales, budget management, and a passion for creating event experiences to association members. Other duties include registration management for all chapter programs, sponsorship development and sales, support for in-office events and programs, and general office support.

The Event Manager reports directly to the Executive Director. This is an exempt, salaried, full-time position. Office hours are 9-5 pm, Monday through Friday; some event occur in the evenings and on weekends. Salary is $60,000 – $65,000 annually. Benefit package includes employer-paid medical and dental insurance, vacation and sick leave, life insurance, 401k, and flexible work schedules.

We are an Equal Opportunity Employer. It is recognized that job duties may change over time, based on the association’s needs. This advertisement does not attempt to list all essential functions of this position.

As a nonprofit organization, Washington Metropolitan Chapter Community Associations Institute’s mission is to optimize the operations of community associations and foster value for our business partners. WMCCAI’s 3,200 members serve community associations in Virginia, Maryland and the District of Columbia. Visit our website at www.caidc.org.

TO APPLY:

Please send a cover letter and resume to WMCCAI’s Executive Director, Jaime Barnhart, CMP (jbarnhart@caidc.org). Resumes without a cover letter will not be considered. Resumes will be reviewed until the position is filled.

 

Operations Coordinator (WMCCAI)

Located in Falls Church, Washington Metropolitan Chapter Community Associations Institute (WMCCAI) is looking for an operations coordinator.

This position is professional position with responsibility for managing office operations and to provide support to the Executive Director and program managers, particularly with communications, event registration, and data entry. As a valuable member of our team, the position holder will be exposed to a broad range of duties relating to educational seminars, networking events and Chapter publications.

The Operations Coordinator performs a variety of support duties that require attention to detail and strong writing and editing skills. Must be creative and enjoy working in a mission-driven, results-driven and community-oriented environment. The ideal candidate will have the ability to work under pressure at times to handle a wide variety of activities and be focused on customer service at all times.

TO APPLY:

Interested individuals must submit cover letter and resume. In the cover letter, please indicate if there is a specific schedule you need. Applications without a cover letter will not be accepted.Review of applications will begin immediately and continue until the position is filled.

Part-time Schedule:

  • This position requires hours between 9 am – 5 pm on weekdays. Specific schedule will be coordinated with Executive Director.
  • 20-25 hours weekly. During major event times, hours could increase temporarily.

Programs and Registration Support

  • Provide support in publication editing and social media management to Communications Manager.
  • Manage data entry of event and education session registrations.
  • Production of registration material to include material packets and badges.

Administrative Support

  • Coordinate member records updates with Membership Coordinator.
  • Create and send correspondence to members and non-members.
  • Schedule and calendar support to the Executive Director.

Office Operations

  • Primary contact for office vendors and building staff.
  • Responsible for placing maintenance and repair calls as necessary for computer equipment, phones, postage meter, copy machine, postage machine, and others office equipment.
  • Performs general office tasks such as filing, copying, correspondence, and ordering office supplies.
  • Provides office orientation to new employees on administration procedures.

General Duties

  • Greet members and guests to the office.
  • Primary point of contact for all phone calls to the office and directs calls to appropriate staff and/or CAI or other resource.
  • Reviews incoming e-mail communication daily in general mailbox; forwards emails to appropriate staff or replies appropriately.
  • Checks general voicemail system daily; forwards messages to appropriate staff or replies appropriately.
  • May assist staff with other administrative duties and special projects, as needed, with approval of Executive Director.

Requirements:

  • Associates Degree or at least 2 years office experience
  • Proficient at Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Excellent time management and interpersonal skills
  • Interest in non-profit association management

Skills and Abilities:

  • Strong computer skills including Microsoft Dynamics CRM and Microsoft Office (Outlook, Word, Excel, Power Point).
  • Excellent interpersonal skills, time management skills, and communication skills.
  • Detail oriented person, with need for minimal supervision.
  • Strong organizational skills and ability to handle multiple overlapping duties with accuracy.
  • Ability to work under pressure and meet deadlines.
  • Skill in solving problems and making recommendations.
  • Strong customer service skills, desire to assist members, and ability to work with volunteers.
  • Ability and willingness to work evenings and weekends to staff program offerings, if and as needed.
  • Physical ability to move moderately heavy materials.

Notes: Hourly pay in the range of $13 – $15 based on experience.

We are an Equal Opportunity Employer. It is recognized that job duties may change over time, based on the association’s needs. This advertisement does not attempt to list all essential functions of this position.

As a nonprofit organization, Washington Metropolitan Chapter Community Associations Institute’s mission is to optimize the operations of community associations and foster value for our business partners. WMCCAI’s 3,200 members serve community associations in Virginia, Maryland and the District of Columbia. Visit our website at www.caidc.org.

TO APPLY:

Interested individuals must submit cover letter and resume. Applications without a cover letter will not be accepted. Review of applications will begin immediately and continue until the position is filled. Please submit complete applications to jbarnhart@caidc.org.

Application Process Coordinator (South Riding Proprietary)

Serves as primary point-of-contact for all questions and information requests regarding architectural changes and Applications for large-scale Northern Virginia homeowners association.
Completes all associated communication, correspondence and inspection follow-ups.
Conduct routine maintenance home and Lot inspections.
Provides excellent customer service to all guests (residents and colleagues).

 Position Summary:

  • Serves as primary point-of-contact for all questions and information requests regarding architectural changes and Applications for large-scale Northern Virginia homeowners association.
  • Completes all associated communication, correspondence and inspection follow-ups.
  • Conduct routine maintenance home and Lot inspections.
  • Provides excellent customer service to all guests (residents and colleagues)

Essential Job Functions/Responsibilities:

Architectural Review

  • Daily, serve as the first point of contact for the department for resident questions and information requests regarding architectural changes and Applications for Exterior Modification.
  • Daily, process and review architectural applications for homeowners’ exterior home projects. Guide owners through the Application process and request any missing components or clarification.
  • Daily, render decisions on projects that qualify for in-house review, prepare and send accurately and professionally written decision letters.
  • Bi-Monthly/Monthly, prepare and submit Community Standards Committee meeting agenda and packet.
  • Bi-Monthly/Monthly, coordinate room set up and meeting preparation to include food order, pick-up, set-up, clean-up and leftovers.
  • Bi-Monthly/Monthly, attend and oversee all Community Standards Committee meeting and related activities as well as follow up and documentation from agenda items including meeting minutes.
  • Monthly, one week prior to the Board meeting, prepare and submit all Community Standards Committee activity and related reports for the Board of Directors meeting.
  • Act as the liaison for the Community Standards Committee to residents, staff and the Board of Directors.
  • Ensure all Committee meeting dates and Application deadlines are current on the website, in the magazine and anywhere else published.
  • Ensure Committee members’ information is up to date with special attention to volunteer re-appointment dates.
  • Annually, prepare and publish the Committee meeting schedule.
  • Maintain a record of proposed changes and edits to the Design and Maintenance Standards.

Inspections – outdoor inspections in all weather, conditions and varying terrain

  • Weekly, complete Application follow-up inspections to verify that approved Application projects have been completed in compliance with the written approval.
  • Regularly, assist Community Standards Advisors with their duties including, but not limited to, physical inspections, maintenance notices, Lot file review, resident communication and follow-up inspections.

Other Functions 

  • Daily, respond to emails and voicemails in a timely, accurate, courteous and professional manner.
  • Daily, work as a team with other staff on routine or special projects.
  • Daily, perform related work as assigned.
  • Update and meet the goals outlined in the Strategic Plan.
  • Monthly or as required, attend all staff meetings.
  • As requested, attend Board of Directors meetings to discuss community standards related matters.
  • Annually or as required, provide support and attendance at SR community events.
  • As needed, assume responsibilities for special projects within the Proprietary.
  • Other duties as assigned generally within the scope of this position, as determined by the General Manager and Director of Community Standards.

Requirements – Knowledge, Skills and Abilities

  • Due to the nature of this role, it is preferred that this Staff member is not a resident of South Riding Proprietary or sub-associations.
  • Availability to work evenings and weekends beyond the normal work week.
  • Ability to work with a diverse population, interact and communicate effectively with property owners and staff members.
  • Handle difficult and/or sensitive situations and mitigate conflict.
  • Must possess a valid driver’s license and have use of reliable, personal transportation for use during the workday.
  • Support community building events along with the rest of the team.

Knowledge:

  • Bachelor’s degree preferred
  • Related working experience in community association management.
  • CMCA Certification ideal
  • Understanding and knowledge of statutory regulations, due process procedures and HOA governing documents.
  • Working knowledge of MS Office, Outlook, Word and Excel.

Skills:

  • Self-directed and able to make sound decisions, attention to detail, problem solving and outstanding customer service, leadership, communication and interpersonal skills.
  • Ability to multi-task, prioritize and meet deadlines.
  • Excellent communication skills, verbal, written and listening.
  • Excellent customer service skills.
  • Ability to work with difficult people and diffuse volatile situations.
  • Good computer skills.
  • Ability to read site and architectural plans/plats.

Abilities:

  • Normal dexterity of hands and fingers.
  • Regular, skilled use of personal computers and other office machines.
  • Normal physical strength to handle routine office materials, tools and objects up to 25 lbs.
  • Normal eye-hand-foot coordination.
  • Normal physical mobility, which includes movement from place to place.
  • Normal verbal, written and non-verbal communication.
  • Normal ability to see, distinguish color and hear.
  • Normal sense of touch.

Education: Bachelor Degree preferred.

Job Type: Full-time

Job Level: Management

Industry: Management

Salary range: $50,000-$60,000

Posted: November 9, 2018

To apply:

Send resume and cover letter by email to Kristi Felouzis at kfelouzis@southriding.net

Assistant Manager (The Westchester Corporation)

Prestigious 540 unit cooperative in Northwest DC in search of an ambitious Assistant Manager to join a 43 member staff. Will serve as primary interface with 3rd party financial management company, handling internal accounting functions, will lead/manage several data driven projects, and will work with others to reinforce and build new office systems. Reports to the General Manager. Excellent opportunity to make a difference…

Education: College degree and/or CMCA preferred.

Job Type: Full-time

Job Level: Management

Industry: Community Management

Required Travel: none

Salary range: Negotiable

Posted: November 7, 2018

To apply:

Email Ronda DeSplinter at rdesplinter@thewestchestercorp.com.