Job Bank

If you are seeking local talent in the community association industry, you’ve come to the right place. List your job opening with WMCCAI and find your next superstar employee. Online postings are easy to set up. Simply click on the link below to access the online form. Please complete the form and submit your position.  Positions are listed for 30 day. Upgrade your listing to reach even more candidates by having your listing placed in Quorum magazine, which reaches approximately 3,200 industry professionals.

Questions? Please contact info@caidc.org.

Basic Listing ($75):

• Job listing online for 30 days

Premium Listing ($125):

• Highlighted Job listing online for 30 days
• Job listed in Quorum magazine

 

Click here to POST YOUR JOB

If you are seeking employment or looking for a new career within the community association industry be sure to check the WMCCAI Job Bank frequently.

Regional based non-profit association seeks dynamic executive director to lead a growing association. The association is a chapter of an international association and has a membership of approximately 124 members, volunteers and business partners.

Job Summary: The Chapter Executive Director (CED) is responsible for implementing the Chapter’s mission and goals, directing the daily activities, and overall administration of Chapter operations. The CED must possess highly developed interpersonal communication and negotiation skills and a demonstrated capacity to build and maintain relationships with diverse communities, Chapter volunteers and employees, organizations, government, media, and other interests. The CED is the face of the Chapter and at all times should promote the growth and inclusion of all current, new, and potential members.
Skills and Qualifications: The successful candidate must be a self-starter with strong communication, administrative, motivational, problem-solving and interpersonal skills. Be an effective leader of the Chapter and work effectively with volunteers, committee and board members and provide strategic direction for the organization. Must possess excellent time-management, event planning, and organizational skills, be able to work under pressure and meet deadlines, and be able to implement strategic initiatives and objectives. Must also have a designated work-space at home and be able to plan, travel to, attend and direct Chapter events in the Southwest Virginia area. Physical ability to move moderately heavy boxes and materials. Have a working knowledge of office technology, including application of computer programs; web-site development and HTML experience is highly desirable.

It is preferred that candidates for this position have prior experience in fundraising, public speaking, public relations, membership relations, financial management and marketing. Candidates must be familiar with how to develop a budget and should be familiar with publication management. Candidates must write well, have an eye for editing, be able to communicate, delegate, coordinate and perform Chapter work effectively.

Requirements for Consideration: Candidates must have a bachelor’s degree or commiserate work experience; a Certified Association Executive (CAE) designation is preferred. Two to five years of prior experience in a management or supervisory position is required with a preference for prior experience in non-profit association or trade group management.

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Company: Southwest Virginia Chapter CAI

Location: VA

Job Type: Part Time

Minimum Education: Two to five years of prior experience in a management or supervisory position is required with a preference for prior experience in non-profit association or trade group management.

Posted: April 5, 2021

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To apply:

For immediate consideration, please forward your resume, cover letter, and salary requirements to: info@caiswva.com. Accepting applications through May 15, 2021.

Sentry Management’s Leesburg location is hiring qualified community managers for portfolios in Loudoun, Western Fairfax, and Prince William. Candidates should have a minimum of 2 years of community management experience and have excellent written and verbal communication skills and exhibit professionalism and kindness in their interactions with our client communities.

We offer competitive compensation and the ability to work remotely.

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Company: Sentry Management

Location: Leesburg, VA

Job Type: Full Time

Salary Range: Competitive

Minimum Education: CMCA preferred

Posted: April 12, 2021

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To apply:

To apply to this role please send your resume by visiting www.sentrymgt.com/careers. Click on the Job Postings link and filter for Leesburg to apply, or email jbarrows@sentrymgt.com directly.

We are seeking an experienced, detail-oriented, organized, energetic, and dedicated General Manager to manage a high rise condominium building located in the Arlington, VA area.

Responsibilities of the Position Include:

Serve as an effective communication liaison between the Board, Committees, and unit owners
Knowledgeable in all phases (financial, administrative, and facilities) of condominium management
Manage office budget
Maintains unit owner records
Performs routine inspections of the building
Oversight of contractors
Professionally handles issues with owners
Quick-learner and ability to meet deadlines with accuracy
Requirements for this position are:

Excellent organization, interpersonal, verbal and written communication skills
Strong administrative skills
Ability to multi-task and set priorities
Microsoft Office experience preferred and highly recommended
CMCA designation required, AMS and/or PCAM preferred
Detail-oriented
Minimum five years’ experience as a Community Manager
About Us:

We are a thriving, well-established private management company founded in 1972. This position offers a competitive salary, medical, dental, life insurance, and 401K with employer match.

Interested and qualified applicants should submit their resume and references.

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Company: Comsource Management, Inc.

Location: Arlington, VA

Job Type: Full Time

Salary Range: $95,000-$105,000

Required Travel: 0-10%

Minimum Education: Bachelors Degree preferred

Posted: March 19, 2021

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To apply:

To apply please send your resume and references to gsimon@comsource.com.

Creating value for our customers is the Cardinal Way. Are you ready to make a difference with a fast-growing team? Then why not join the Cardinal Family, where we strive for Excellence!

So what’s the Cardinal way you ask? The Cardinal way in upholding our four pillars:

Honesty *Integrity*Respect*Dignity

At Cardinal, our Portfolio Managers are pro-active, self-motivated professional that provides services for multiple client communities. Managers must have an understanding of the disciplines and methodologies presented in the areas of Budget Analysis and Preparation, Facility Management, Risk Management, and Insurance, and Contract Administration, to name a few. The Portfolio Manager must attain a CAI designation of CMCA to continue employment with the company.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Monitor collections and coordinate default proceedings.
• Ensure compliance with Property Management Policies and Procedures, codes, regulations, and governmental agency directives
• Provide management and leadership to property staff, including hiring and performance management
• Develop comprehensive annual inspection process for properties; complete weekly, monthly, quarterly, annual inspections as required for a specific asset, Cardinal’s best practices, and/or client requirements
• Develop operating and capital budgets, track variances, oversee the completion of CAM reconciliations and ensure the smooth recovery process
• Bid, negotiate and manage conformity with vendor contracts per Cardinal’s contract requirements or client requirements
• Accurately abstracts all property administration software
• Maintain interface with third-party owners and accounting team to ensure total contract compliance, including preparation of accurate and timely reporting
• Coordinate and oversee on behalf of the client, all tenant, and contractors to ensure timely and accurate completion of project work at the property
• Participate in client team meetings and ensure effective communication between client and property management team members to achieve clients goals and objectives
• Provide and foster positive relationships with tenants, external clients, and internal clients
• Other duties as necessary

Job Requirements:
Required
• 5+ Years’ experience managing a portfolio of properties
• Strong Project Management Skills
• Understanding of basic contract and client management
• Excellent Knowledge of Microsoft Suite (Outlook, Excel, Word)
• Prior use of Jenark, Homewise, and Smartweb preferred
• CAI certification preferred

Cardinal Management Group, Inc. is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V

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Company: Cardinal Management Group

Location: Northern Virginia (Woodbridge HQ)

Job Type: Full Time

Salary Range: Competitive

Required Travel: 30%

Job Level: Management

Posted: March 8, 2021

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To apply:

To apply to this role or any of our other great opportunities, including Management Assistants, Onsite Managers, and Maintenance roles, please visit:
https://recruiting.paylocity.com/recruiting/jobs/All/638d31d6-0081-40ee-bee8-2b1e174ca0fe/Cardinal-Management-Group-Incorporated

Community Management Corporation (CMC), one of the leading community association management firms in Virginia, DC, and Maryland, is currently recruiting for an experienced Large Scale HOA Manager for a location in the Dale City, VA. A General Manager (on-site) is responsible for supervising the administrative support staff of the Community Association assigned. The General Manager will also assist with oversight and support of the various departments within the Community Association including Facilities Maintenance, Custodial, Landscaping, Lifestyle, etc. The General Manager I is the liaison to the lead General Manager and residents primarily, but will also occasionally interact with vendors, board members and committee members, as well as staff at the Associa Client Shared Service Center (CSSC) and within the branch office.

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Company: Associa, Inc.

Location: Dale City, VA

Job Type: Full Time

Salary Range: $130,000

Job Level: Management

Posted: March 3, 2021

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To apply:

Please send resumes or apply easily online at

https://www.indeed.com/job/general-manager-hoa-4a9d8daa1808a539.

408 unit high-rise in Arlington, VA is seeking a seasoned Building Manager to oversee this busy condominium association. Extensive experience in managing large condominium is required. Candidate must have excellent written and verbal communication skills and excellent computer skills. Candidate will manage a staff of 16 including an assistant manager.

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Company: Comsource Management

Location: Arlington, VA

Job Type: Full Time

Industry: Condominium Management

Job Level: Mid Career

Minimum Education: high school diploma, CMCA and/or PCAM preferred

Salary Range: $85,000 – $95,000; commensurate with experience

Posted: April 13, 2021

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To apply:

Please email resume to Ralph Caudle at rcaudle@comsource.com

FirstService Residential is currently seeking experienced Community Managers to support growth in our Fairfax, VA.

Primary Responsibilities: Manage and administer the day to day operations of the Community Association business. Maintain communication with Board of Trustees/Directors and homeowners for the portfolio of accounts.

Skill Requirements:

Bachelor’s Degree or equivalent relevant work experience
Minimum 5 years relevant work experience required, preferably in property management
Experience working on or directly related to multiple locations or job sites
Possess working knowledge of budgets and fiduciary responsibility
Demonstrated decision making ability
Demonstrated written and verbal communication skills
Working knowledge of legislation impacting property management, preferred
General understanding of proposal/bid process
Intermediate knowledge of Microsoft Applications, especially Word and Excel
Possession of or willingness to obtain CMCA/AMS certification (unless required by state)
Must have and maintain valid driver’s license in working state and reliable transportation
Duties and Responsibilities

General:

Assure that the policies, resolutions and goals of the Board are carried out
Be knowledgeable of all Association Governing Documents, Rules and Regulations and general legal requirements of a community association
Provide excellent customer service and maintain open lines of communication with fellow Associates, homeowners and Board of Trustees
Have general knowledge and understanding of building systems and components
Be available to be on-call to handle after-hours emergencies
Follow all policies and procedures of the company and Association
Assist the Board in preparing an Emergency/Disaster Preparedness Plan, if applicable
Such other duties and responsibilities as may reasonably be directed and required
Update and maintain community information in Connect, including but not limited to the
Full utilization of all FirstService systems such as Connect, ADP, FirstClass, Avid, Accounting systems, WelcomeLink, IT Support Helpdesk, where applicable.
Attend regular training sessions and manager meetings.
Fiscal:

Provide input and assist the Board with the preparation of the Association’s annual budget
Be responsible for the daily implementation of the annual budget, perform general financial management and recordkeeping
Attend regular meetings of the Finance Committee, if any, to review the Association’s fiscal and financial status
Coordinate receipt and review of invoices for services and ensure timely payment of bills
Assist Association and In House counsel on collection matters and monitor maintenance fee accounts
Monitor and report monthly financials
Provide necessary documentation and approvals for invoice payments to Accounting
Notify Association and FirstService of errors
Physical:

Prepare specifications needed for all services received by the Association (e.g., landscaping, snow, trash, insurance, pool, etc.)
Manage bid process, review bid spec proposals and comparison spreadsheets and make board recommendations as appropriate.
Negotiate Association contracts for routine services, subject to the Board’s approval, and
Manage vendor relations
Hire, supervise, train, schedule and evaluate company and/or association staff
Log work requests in Connect and generate work orders for maintenance staff and/or
Complete and submit all required paperwork for closings, credits, charges, etc.
Conduct regular property inspections to ensure compliance with Association Rules and
Governance / Administration:

Ensure maintenance of all files, records and correspondence in accordance with company
Attend all Board meetings
Prepare Board meeting agenda, monthly management report and all other reports and
Prepare and maintain log of violations in Connect.
Update resale/governing document books, when applicable
Coordinate activities of association professionals including attorneys, auditing firms and
Act as liaison for designated committees
Establish and maintain annual calendar indicating all association activity, deadlines, election,meetings, projects, etc.
Review and be familiar with all policies of insurance to ensure adequate coverage
Update homeowner directory and create new homeowner file.
Physical Requirements

Capable of working extended hours, to include evenings, weekends and holidays as
Able to see well enough to read faint or partially obscured writing or painting, with corrective lenses if needed.
Must be able to speak English in a clear and understandable voice so that various types of communications may be conducted with people of various levels of education and capabilities, to include the exchange and receipt of information over the telephone.
Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs. This movement can occur throughout the day.
Must also be able to climb several flights of stairs if necessary.
This position will alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting.
Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills.
Must be able to work in small and confined spaces for extended periods of time.
Must have finger dexterity for typing/using a keyboard.
Environmental Requirements

Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns.
Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties.

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Company: FirstService Residential

Location: Fairfax, VA

Job Type: Full Time

Industry: Community Association Management

Job Level: Management

Minimum Education: Bachelor’s Degree or equivalent relevant work experience

Posted: March 24, 2021

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To apply:

Apply through our FirstService Residential Career website: https://recruiting.adp.com/srccar/public/RTI.home?r=5000693826606&c=1143507&d=EXTERNAL&rb=INDEED#/

Creating value for each customer is the Cardinal Way. Are you ready to make a difference with a fast-growing team? Then why not join the Cardinal family, where we strive for Excellence! So what’s the Cardinal way you ask?

The Cardinal way is upholding our four pillars:

Honesty * Integrity * Respect * Dignity

The On-Site Manager’s function is organized along conventional lines of authority as first in line of responsibility at the community and reports directly to the Community Manager. Considerable interface at all management levels with individual residents as well as the various Committees and Board members is expected of the On-Site Manager.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

On-Site Manager shall maintain various types of records and reports and is responsible for the implementation and supervision of Board and Management policies, and the facilitation of communication and interpersonal relations among unit owners/residents by various means
The On-Site Manager is responsible for contract compliance; drafting of contract specifications; aiding/assisting in the interview process for bid reviews
Project oversight, site staff oversight, and training
Communications coordination; decision-making; performance of service and/or related activities; building security and safety compliance
Performance and oversight of all administrative functions; oversight of all accounts payable and receivable collected/paid on site
Property inspections and follow up; assistance with insurance claims handling and processing
Attendance at Board meetings and other meetings as requested; resolution of resident inquiries and problems
Maintenance of files, budget compliance, and assistance with annual budget preparation
Response to 24-hour on-call emergencies as needed
Production of monthly site management reports and other reports as instructed by Community Manager
Other duties as assigned by the Community Manager
Requirements

Bachelor’s Degree or 3-5 Years’ experience managing an onsite property
Strong Project Management Skills
Understanding of basic contract and client management
Prior Supervisor experience of preferred
Excellent Knowledge of Microsoft Suite (Outlook, Excel, Word)
Prior use of Jenark, Homewise, and Smartweb preferred
CAI certification preferred.

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Company: Cardinal Management Group

Location: Springfield, VA

Job Type: Full Time

Industry: Property Management

Job Level: Mid Career

Minimum Education: Bachelor’s Degree or 3-5 years experience managing an onsite property

Salary Range: Competitive

Posted: March 22, 2021

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To apply:

Email resume & professional references to j.moye@cardinalmanagementgroup.com.

Creating value for each customer is the Cardinal Way. Are you ready to make a difference with a fast-growing team? Then why not join the Cardinal family, where we strive for Excellence! So what’s the Cardinal way you ask?

The Cardinal way is upholding our four pillars:

Honesty * Integrity * Respect * Dignity

The Covenants Coordinator is a critical team member providing daily support with ARC applications and site violations around the property. We are looking for a top-notch team player with excellent project management and customer service skills to take on this exciting role.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Coordinates ARC applications and receives related homeowner inquiries

• Performs resale inspections

• Goes through the community and cites homeowners for violations using the Smart Web app

• Attends ARC committee meetings and takes minutes

• Reviews lot files and compares contents with conditions/improvements noted on an inspection

• Ensures any follow-up occurs for resales regarding all violation notices

• Performs follow-up inspections of ARC applications

• Ensures all correspondence, record keeping, and property files are updated

• Generates weekly/monthly reports with accuracy

• Manages and updates letter templates as necessary to ensure accuracy and inclusiveness of required language while maintaining a positive message

• Prepares and distributes the Agenda for ARC Violation Hearings

• Assists in the preparation of meeting room and other tasks before and after the meetings

• Assists in record keeping and managing residents attending the meeting or hearing

• Takes Minutes of the ARC Violation Hearings and prepares for distribution

• Prepares and distributes hearing result letters as required

• Performs initial review of submitted Design Review applications to ensure checklist items are included prior to review by the ARC

• Acts as Design Review Committee Liaison by communicating with and assisting residents through the application process, from answering general questions about the guidelines to relaying Committee comments, feedback, and decisions on submitted applications

• Completes all administrative duties for ARC, including preparing all application packages, taking and drafting meeting minutes, creating meeting agenda, issuing decision letters to applicants, and any other administrative needs of the Committee

Requirements
• Bachelor’s Degree or 2+ Years’ of experience

• Strong Project Management Skills

• Understanding of basic contract and client management

• Excellent Knowledge of Microsoft Suite (Outlook, Excel, Word)

• Prior use of Jenark, Homewise, and Smartweb preferred

Cardinal Management Group, Inc. is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V

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Company: Cardinal Management Group

Location: Upper Marlboro, MD

Job Type: Full Time

Industry: Property Management

Job Level: Mid Career

Minimum Education: Bachelor’s Degree or 2+ years experience

Salary Range: Competitive

Posted: March 22, 2021

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To apply:

Email resume & professional references to j.moye@cardinalmanagementgroup.com.

National Community Association Management firm seeks credentialed portfolio manager to provide services to condominium and homeowner Associations in the northern Virginia region. CAMs are responsible for managing day-to-day association business operations with emphasis on timely and accurate communication, responsiveness, organization, customer service and follow up.

Qualified candidates will be proficient in the following:
• Act as liaison between the Board of Directors, vendors, homeowners and staff
• Communicate to the Board of Directors, vendors and homeowners via email and phone
• Guide the Board members regarding policies and procedures in accordance with State statutes and established Rules and Regulations
• Coordinate and attend Board and Annual Meetings
• Manage association finances through budgeting, AR, AP, report production and financial tracking
• Produce and deliver Board packets, management reports, and action item lists
• Be knowledgeable in contract analysis and vendor accountability practices
• Perform site visits for vendor oversight and administration and enforcement of covenants and architectural process
Essentials:
• Experience in Community Association Management or similar customer service position
• Professional industry certification (CMCA, AMS, PCAM) preferred
• Exceptional interpersonal, verbal and written communication skills
• Professional “bedside manner” and relevant sense of urgency
• Ability to multi-task
• Superior organization and action item tracking skills
• Proficient in Microsoft Word, Excel, and Outlook
• Good driving record
Benefits/Compensation:
• Medical/Dental/Vision
• Life & AD&D
• Short & Long Term Disability
• 401(k) with corporate contribution
• Paid Sick/Personal
• Paid Vacation
• Paid Holidays

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Company: Sentry Management, Inc.

Location: Northern Virginia

Job Type: Full Time

Industry: Community Association Management

Job Level: Mid Career

Minimum Education: BA/BS or equivalent preferred

Salary Range: Commensurate with experience

Required Travel: Local

Posted: March 8, 2021

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To apply:

Email resume & professional references to dciccarelli@sentrymgt.com.

• Handle the day to day operations of assigned communities, to include but not limited to creating work orders for maintenance and repair requests, follow up on all open task and work orders to completion. Monitor open tasks and close out daily.
• Review and approve invoices; inspect work for completion as required prior to approval, and research and resolve discrepancies with invoices.
• Review and approve weekly AP reports.
• Coordinate the preparation and distribution of annual budget for all assigned communities
• Ensure timely completion of taxes and audits for all assigned communities
• Serve as primary point of contact for all assigned communities. Respond to unit owner calls and e-mails. Acknowledge receipt of communication within 24 hours of call and/or e-mail. Maintain call log for all assigned properties to include name of caller, community, address, date of call, reason for call, and outcome. Call logs are to be provided at the end of each business day.
• Develop and maintain Community Fact Sheet and Maintenance Matrix for all assigned communities to include all vendor information, dates of services, contract terms, community access codes, insurance documents, association documents, and board names, positions, and terms. Information is to be verified and monitored on routine basis and uploaded into online software system. No information is to be more than 30 days out of date.
• Review all contracts to ensure they continue to meet communities’ needs in terms of functionality and cost and are up to date. As needed, obtain quotes to ensure competitiveness of contracts.
• Respond to emergency calls for all assigned communities and serve as back up for all communities, as needed.
• Perform bi-weekly inspections of all assigned communities and provide report of findings on weekly basis. Report shall include all noted deficiencies and efforts taken to abate. Create and follow up on tasks/work orders as required.
• Prepare monthly management report for all assigned communities
• Coordinate preparation of community meetings to include preparation of meeting notices, agenda, and associated attachments. Attends meetings as required.
• Coordinate all community mailings.
• Serve as primary point of contact for all assigned communities.
• Perform annual community inspection for all assigned communities.
• Other duties, as needed.

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Company: Quality 1 Property Management

Location: Lanham, MD

Job Type: Full Time

Industry: Community Association Management

Job Level: Management

Salary Range: $65,000 with credentials

Posted: March 3, 2021

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To apply:

Email cover sheet and resume to KBagley@quality1propertymanagement.com including at least three (3) professional references.