Welcome to the insider’s source for community association employment within the Washington metropolitan area.
Employers
If you are seeking local talent in the community association industry, you’ve come to the right place. List your job opening with WMCCAI and find your next superstar employee. Online postings are easy to set up. Simply click on the link below to access the online form. Please complete the form and submit your position. Positions are listed for 30 day. Upgrade your listing to reach even more candidates by having your listing placed in Quorum magazine, which reaches approximately 3,200 industry professionals.
Questions? Please contact info@caidc.org.
Basic Listing ($75):
- Job listing online for 30 days
Premium Listing ($125):
- Highlighted Job listing online for 30 days
- Job listed in Quorum magazine
Click here to POST YOUR JOB
For Candidates
If you are seeking employment or looking for a new career within the community association industry be sure to check the WMCCAI Job Bank frequently.
Available Jobs
Membership & Office Administrator - WMCCAI
Regional member trade association located in Falls Church, VA seeks a full time Membership & Office Administrator. Duties include member/customer service, processing accounts receivables and payables, database management of membership information, and serving as registrar for chapter events.
This position will be high contact with association members and will be responsible for member data integrity.
Skills needed to be successful in this position:
- Strong computer skills including Microsoft Office Applications (Access, Outlook, Word, Excel, Power Point) and QuickBooks.
- Database and/or registration system experience.
- Experience in member or trade association membership
- Excellent interpersonal skills, time management skills, and communication skills.
- Detail oriented person, with need for minimal supervision and strong organizational skills and ability to handle multiple overlapping duties with accuracy.
- Skill in solving problems and making recommendations.
- Strong customer service skills, desire to assist members, and ability to work with Chapter volunteers.
- Independent project management while working in a team environment.
Previous office experience and minimum of associates degree or related certifications preferred.
For information about the organization, please visit www.caidc.org.
To apply, please submit a cover letter and resume to hr@caidc.org.
Job Type: Full-time
Salary: $50,000.00 – $60,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Experience:
- Administrative experience: 3 years (Preferred)
- Database Entry and Management: 1 year (Preferred)
- Association Membership: 1 year (Preferred)
- Microsoft Office: 3 years (Required)
Resident Services Coordinator - Little Rocky Run HOA
Large NoVa HOA (over 2700 single family homes and townhomes) is seeking a front desk Resident Services Coordinator. Successful candidate must be able to work in a fast paced environment and have a positive attitude/strong work ethic while providing exceptional customer service and professionalism to all homeowners. This position requires a highly professional individual who is organized, willing to take ownership for all office responsibilities, has excellent grammar and writing skills, and a keen attention to detail.
Minimum of 2 years office experience.
Ability to collaborate with both volunteers, staff, vendors, and the Board of Trustees.
Proficiency with a variety of software suites.
Strong people skills, problem solving capabilities and organizational skills.
Job Type: Full-time
Schedule: Monday to Friday
Company: Little Rocky Run HOA
Location: 6201 Sandstone Way, Clifton, VA 20124
Job Type: Full Time
Job Level: Mid-Career
Salary Range: $37,440-$44,000
To apply:
Interested? Please email resume to manager@littlerockyrunhoa.org.
Contact Info: Please contact Terri Slater at manager@littlerockyrunhoa.org.
General Manager - Legum & Norman
A General Manager (on-site) is responsible for supervising the administrative support staff of the Community Association assigned. The General Manager will also assist with oversight and support of the various departments within the Community Association including Facilities Maintenance, Custodial, Landscaping, Lifestyle, etc. The General Manager I is the liaison to the lead General Manager and residents primarily, but will also occasionally interact with vendors, board members and committee members.
Duties include but are not limited to:
• Assist with implementation of Board policy and directives within the scope of the management agreement. Works with the board on strategic initiatives, policy governance and association projects.
• Supervise all administration staff at the community.
• Assist with employee hiring, training, supervising, and performance management.
• Assist with preparing schedules and establishes priorities for routine and special work projects.
• Assist with annual budget.
• Assist with the administration of the various functions of the community within the projected and approved operating budget.
• Act as a liaison between the Board of Directors and residents in the execution of the established policies and the conveyance of resident grievances.
• Work as a liaison between the Board and legal counsel, as well as the Board and the Board Advisory Committees.
• Other duties as assigned.
Company: Legum & Norman
Location:Multiple locations in the Northern Virginia, Maryland and D.C area
Job Type: Full Time
Job Level: Management
To apply:
Interested? To see a full job description and apply please visit this link: https://careers.associaonline.com/us/en/job/14224
Contact Info: Jasmine McKinnon at jasmine.mckinnon@associaonline.com
Administrative Manager - Fairlington Villages, A Condominium
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Responsible for supervision of 2 Office Administrators; Primary POC for resident interactions; Primary Liaison for administrative needs of Facilities and Operations Managers, Oversight of AP, Payroll, Licenses, & Permits. Primary Management Liaison with Committees, including an active Activities Committee (10-12 events yearly); Reports directly to General Manager. Historic 1703 Unit Town Home & Multi Unit Building Condominium situated upon 93.3 acres with approximately 3,000 resident population. www.fairlingtonvillages.com. |
Company: Legum & Norman
Location: Arlington, VA
Job Type: Full Time
Job Level: Management
Minimum Education: High School, 2 or more years Higher Education
Salary Range: $65,000 – $75,000. EXCLLENT Benefits including 4% Annual Retirement Contribution (3-year vesting), Full Health Insurance, Short-Term/Long-Term Disability (paid by Association. Life Insurance & Dental Optional.
To apply:
Interested? Submit Resume, Cover, and Highlights of Skills, Achievements & Accomplishments. Reference Administrative Manager in submission subject line.
Contact Info: Gregory Roby at manager@fairlingtonvillages.com
General Manager - Belle View Condominium Association
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The General Manager performs the following duties: I. Assist the Board of Directors in all functions 2. Create correspondence and letters with a high degree of accuracy and professional appearance. 3. Oversee the general operation of the Condominium and provide oversight of all staff and contract service providers. 4. Performs regular walk-throughs as necessary of the Condominium buildings. interior and exterior, and grounds. 5. Communicate to the Board on a weekly basis regarding issues involving the community, resident concerns. and building/operations. 6. Enforce the restrictive covenants and Rules and Regulations of the Association as expressed and set forth in the recorded condominium instruments and all rules and regulations adopted by the Board. 7. Work with the Association’s Counsel to ensure the Association’s compliance with all applicable Federal, State, and Local laws. Inform the Board of any violations of such laws, rules or regulations and act only upon the instruction and direction of the Board. 8. Prepare and oversee the preparation of notices, proxies, ballots, and meeting packets for all meetings of the Association and Board. 9. Attends monthly Board Meetings, Annual Member Meetings, and any Special meetings, at the invitation of the Board. I 0. Prepare RFPs and secure proposals relating to day-to-day operations and provides recommendations to the Board for their consideration. 11. Oversee and ensure the accuracy of individual files for each unit. 12. Approve staff schedules, monitor attendance, and process payroll. 13. Conduct a yearly formal performance review on all direct reports. Make/oversee recommendations on annual salary increases of all employees. Make recommendations on annual bonus payments for all employees. Adopt and enforce procedures for hiring, supervising, and firing of all direct reports. Make decisions regarding hiring and firing of all direct reports, in consultation with legal counsel and the Board. All decisions regarding hiring and firing or all maintenance personnel shall be made in consultation with the Maintenance Director and legal counsel. 14. Conduct regular departmental meetings to ensure continual progrcss10n of staff and to highlight areas of desired improvement. 15. The budget process is a team collaboration with management and board members working together. General Manager will assist in the preparation and presentation of the Annual Budget. Yearly updates of the Reserve Study and Yearly Audit. Meet with the Association Treasurer quarterly, at a minimum, to review the year to-date General Ledger and to plan projects in order to manage the Association Budget. 16. Approve all budgeted and contract expenditures and seek Board approval if expenditure is above a $2,500 threshold. 17. Manage the decision-making process effectively and work with both short- and long-range objectives. l 8. Oversee and assist in newsletter content and production. Oversee and assist 19. Ensure that the buildings and grounds are maintained according to the standards established by the Board of Directors. 20. ln accordance with policies established by the Board of Directors. oversee the handling of delinquent accounts and communicate with legal counsel regarding same. As necessary, serve as a witness in legal actions to enforce the Association’s restrictive covenants and Rules and Regulations. 21. Maintain good relations with all residents, whether owner and tenant, through responsive service, positive written communication and ensuring a strong “customer service”. 22. Monitor the performance of contractors and vendors and conduct final inspection of work and accounting of materials received to ensure compliance with work authorization request. 23. Work with Managing Agent and help to ensure compliance with the Managing Agent contract. This will yield maximum support for operation of the property and reduce questions of responsibility between the Assistant Manager and General Manager. 24. Respond quickly to exterior appearance problems, as exterior appearance is so vital to the maintenance of property values, within budget considerations and authority granted. 25. Obtain proposals, bids, etc., and function as the force to effect quick remedy of any maintenance problems. In conjunction with Managing Agent, review specifications for bidding and ensure bidding process is consistent with policies established by the Board. Reviews bids and make supported recommendation to the Board. 26. Maintain accurate records of any actions taken pursuant to the General Manager’s duties and responsibilities. including. but not limited to: a) Unusual Incident Report: Any unusual incident or occurrence is to be reported to the Managing Agent and Board of Directors. b) Credit Cards: Review and oversee credit cards and PayPal account. Review and oversee reporting to confirm accuracy of statements. Follow without variance the control regulations established by the Managing Agent’s Accounting Department. Personal charges against the credit cards or account arc expressly prohibited, and the accounts are subject to spot audits to ensure that proper procedures are followed. c) Lists and Forms: An inventory list or all equipment belonging to the Property must be kept current. d) Resident Handbooks: All new tenants will receive a resident handbook. making the new resident aware of the cotenants and rules of the Association and the importance or their familiarity with these rules and regulations. d) Organization Documents: Be familiar with organization documents (articles of incorporation, Declaration of the Condominium. Bylaws, Rules and Regulations, Board resolutions. etc.). 27. Manage and oversee Accounts Receivable, including. but not limited to: a) Unit Service Program Billing & Receivables. b) Posting re-sales and lender questionnaires. c) Recording deposits of miscellaneous income. d) Follow up collection efforts of delinquent condominium fees. e) Liaison with the law firm retained to collect delinquent condominium fees. f) Respond to telephone inquiries regarding condominium fee accounts. g) Assist with research for board packets. 28. Coordinating Workers Compensation and Master Policy Insurance claim reports and correspondence with the representatives. 29. Other duties that may be assigned and are necessary for the operation of Belle View. |
Location: Alexandria, VA
Job Level: Management
Job Type: Full Time
Minimum Education: Bachelor’s Degree preferred
Required Travel: N/A
How To Apply: Please forward all resumes with a cover letter to Ellen Young at ellenyoung@aol.com and Garrett Roberts at groberts@cmc-management.com.
Who To Contact About The Posting: Jasmine McKinnon at jasmine.mckinnon@associaonline.com or 571-567-6378
Portfolio Manager - Legum & Norman
A Community Manager (Portfolio Community Manager) is responsible for providing the overall supervision of assigned community association(s). The Community Manager interacts with internal and external customers including homeowners, vendors, board members and committee members, as well as staff at the Associa Client Shared Service Center (CSSC) and within the branch office.
Duties may include but are not limited to:
• Supervise the operation and administration of the Association in accordance with management agreement and the Association’s policies and procedures.
• Acts as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
• Perform/Direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
• Ensure Associa community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc.
•Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
•Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.
•Monitor corporate and client delinquency rates and collections process for account portfolio.
• Attend Board meetings per the management agreement and community events as needed.
• Prepare Board packages according to established time frames.
• Ensure Board of Directors is aware of legal actions involving the Association.
• Maintain unit and contract files relating to the operations of the Association.
Requirements:
• Knowledge of and experience with communities/property/real estate and homeowners associations.
• Knowledge of the role of the association board, the Community Association Manager, and how those roles interface with the requests of homeowners.
• CMCA preferred
Company: Legum & Norman
Location: Falls Church, VA
Job Type: Full Time
Job Level: Entry Level
To apply:
Interested? See full job description and apply here: https://careers.associaonline.com/us/en/job/14325
Contact Info: Jasmine McKinnon at jasmine.mckinnon@associaonline.com
