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Books & Records

The Fourth Officer: The Role of the Board Secretary

Just about everyone can name the presi­dent, vice president, and even the trea­surer of their association. But board secretaries do not receive the same amount of notoriety and often go completely unrec­ognized, even by their fellow board mem­bers! In some community documents, the office of secretary is specifically designated as a role that can be

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Books & Records

You’ve Been Served…Don’t Panic

The FIRST thing you need to do is to talk to the attorney for your associ­ation. Regardless of whether you’ve received an actual subpoena or a subpoe­na-like document (all of which are referred to herein as subpoenas for convenience) such as a request for production of docu­ments, the clock is ticking. Although the deadline for

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Books & Records

Do You Document? You Should!

Documenting decisions made and actions taken is both helpful and good practice for community as­sociation management. The following example demonstrates the importance of documentation. An owner raises a concern—for the second time—and asserts that some time ago, the association board and management promised to address this concern. The owner demands immedi­ate action. Association leadership and

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Books & Records

An Open Door on Closed Sessions

Homeowner associations, condomini­ums, and cooperatives are estab­lished on the operating principle that they are associations of generally like-mind­ed individuals who have jointly agreed to participate in the governance of their com­munity and to uphold certain standards, make payments for the upkeep of shared amenities and otherwise be part of a team of equals in the

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